Learn how to use AI productivity tools to reclaim control of your day and achieve your work objectives. Plus, master the principles of high-value Humans + AI workflows to unleash your full potential.
AI-powered text enhancement tools help writers correct errors, while automated notetaking can free teams up to focus on content. Meanwhile, AI-powered image and video generation tools can save time and money by automating tasks.
1. Automated document extraction
If you’re an organization that deals with a lot of documents and unstructured data, it can be overwhelming and time-consuming to manage this data manually. AI tools can help automate these processes and streamline your workflows. This way, you can have more time to focus on your most important tasks and boost productivity.
For instance, automated document data extraction can help you categorize incoming information faster. The technology scans and captures data from scanned documents, PDFs, emails, and other unstructured data. It then transforms this data into a structured format that can be easily stored and retrieved for analysis. Using this data, you can then make better decisions and improve the efficiency of your organization.
Besides helping with document processing, data extraction can also enhance your overall organizational operations and processes. This will allow you to create more useful insights and provide superior customer service. For example, it can automate your call handling processes so you can respond to inquiries quickly and efficiently. It can also help you manage your business’s documents and workflows by providing a single, shared location where everyone can access and review key information.
Some document processing solutions require ongoing monitoring and tuning to ensure accuracy. However, some offer a fully managed service that offloads this work and provides a single blended cost for the full solution. This will help you avoid unnecessary costs and focus on your core business functions.
The Extract Systems platform offers out-of-the-box rules that are based on extensive experience and knowledge from processing millions of documents and unstructured data. These rules can be customized to match the unique needs of your organization. For instance, it can detect and flag duplicate documents based on criteria that you set (e.g., same patient, test or collection date). It can also reformat data to comply with naming conventions and other formatting requirements for different departments.
With the right software, you can increase your productivity significantly and save your team from getting overwhelmed by repetitive and tedious tasks. It will free up your team’s time so they can devote more attention to the important aspects of their job.
2. Automated call management
When a customer calls your company, it can be difficult to find an agent that can immediately help them. This is because most call centers have queues of customers waiting to speak to a representative. AI systems can automatically monitor these queues and provide the most relevant information to agents so that they can respond to the problem quickly. This is a great way to increase productivity and improve customer satisfaction.
Automated call management systems can also reduce call wait times by intelligently distributing calls to agents that are best suited to handle them. This can be based on the team or department an agent belongs to, their current queue length and availability, or even a more advanced criteria like skill-based routing or time-based call distribution. These systems can also provide real-time call monitoring so that you can assess an agent’s performance while they are handling a call. AI-powered Team Chat Assistant
Aside from the benefits of increased productivity, automated call management systems can also save you money on unnecessary expenses. AI tools can eliminate the need to hire agents and other support staff, allowing you to cut back on costs while still providing your customers with high-quality service. Furthermore, AI-powered chatbots can answer common questions, freeing up your employees to focus on more critical tasks.
In addition to call management, AI tools can be used to automate other business processes. These can include everything from selecting potential new hires to conducting background checks and credit checks. These technologies can reduce the workload of human recruiters and allow them to spend more time on interviewing qualified candidates. Additionally, they can be used to automate other functions such as generating leads, scheduling appointments, and sending out follow-up emails.
OpenPhone offers automated call management and a host of other communication tools that can boost your workplace productivity. We have a wide range of features, including customizable auto-attendants that allow you to set up a menu with varying options for different pain points (like 'Press one for Sales'). We can also integrate with CRMs, make texting easier, and enable auto-replies to set expectations when your team isn't available to respond to inbound messages.
3. Automated content creation
If you’re a brand, marketing agency or eCommerce manager, it’s essential to streamline manual content-centric processes such as idea aggregation, editorial scheduling, workflow/task management, team communication, deadline accountability and content strategy analysis/reporting. A good content automation tool can help you automate these processes so that you can focus on more creative aspects of the job, like content development and marketing.
The best automated tools for creating content utilize Natural Language Generation (NLG) methodologies. NLG transforms the data you provide it with into precise, intelligent and elegantly written automated content. These types of tools are a must-have for any content marketing or SEO campaign. Using the right MarTech software for creating content automatically will allow you to nurture your prospects with high-quality qualified leads, as well as optimize the chances of them clicking on a page and converting.
Besides automated content creation, these tools can also assist with a variety of other marketing tasks such as keyword research, competitor analysis and social media engagement. They can also make it easier for marketers to manage multiple accounts and schedule posts across multiple platforms at once.
In addition to these marketing-specific features, many automated content creation tools are able to help with other tasks such as proofreading and editing. This can save you valuable time and money, as it allows you to focus on more important things in the workday.
There are plenty of automated tools on the market for creating and editing content, but not all are created equal. You should always thoroughly fact-check any writing output produced by an AI tool to ensure it’s accurate. This is especially true when it comes to using a bot to write text for your website or blog. For example, if your product description uses the phrase “soft fabrics,” you’ll want to be sure that the information is correct before publishing it.
Another useful automated tool is an artificial intelligence-based voice editor, which can convert written text into a speech-based video. This can be a great tool for creating customer support videos, as it can provide the customer with quick answers to their questions without taking up too much of a marketer’s day-to-day workload.
4. Automated task management
Many businesses are looking for ways to automate processes in order to increase work productivity. The best way to do this is by utilizing automated task management software. By using this type of software, businesses can eliminate repetitive tasks and focus on more important projects. This will help them save time and money while boosting employee morale. There are a number of different types of automation tools available, from virtual assistants and chatbots to writing assistants and workflow automation apps. These tools can be used in a variety of industries, from customer service to legal and finance.
To determine which tasks to automate, it is important to think about what the business needs and goals are. Some common tasks that can be automated include scheduling, importing and exporting data, sending emails, creating reports and dashboards, and routing approval requests. Once these tasks are automated, the business can free up valuable team members to handle more complex and important tasks.
It is also important to consider the amount of time a task takes to complete. The more time a task takes, the more likely it is to result in errors. This is especially true of manual and arduous tasks. For example, manually entering data into spreadsheets has an 18 to 40% chance of resulting in an error. It is important to find a balance between the amount of time each task takes and how much value it provides.
The first step in identifying which tasks to automate is to write down a list of all the duties your team performs on a daily basis. Then, go over each of those duties and mark them as either “can be automated” or "cannot be automated."
Everyday tasks should be the first priority when deciding what to automate, as they are likely the most time-consuming. These can be small tasks that take only a few seconds to complete, but are repeated over and over again. This can quickly add up and waste a lot of time. It is essential to focus on removing these time-consuming recurring tasks from the business in order to improve overall productivity.
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