One of the most time-consuming aspects of preparing for a virtual or in-person meeting is creating an agenda. Fortunately, AI-generated agendas can save you time and effort.
Using an AI tool like Otter to take notes during meetings, show live transcription, and generate AI notes allows participants to focus on the discussion while saving you time. These intelligent summaries are then readily available, reducing the need to search through notes and recordings afterwards.
1. Automate the Agenda
Taking meeting notes and tracking action items are a time-consuming and labor-intensive part of the process. AI-powered tools can automatically transcribe audio and video from your meetings, as well as capture documents, chats, and other files shared in the meeting, and make them available to participants in real-time for easy access later. These digital assistants also have the ability to identify key moments during a meeting and automatically create a summary or highlight key points to help you stay on track.
Scheduling meetings can also be a time-consuming process, especially if you need to find a time that works for all attendees. AI assistants can help automate this process by analyzing each participant’s calendar to find a time that works for everyone. They can also suggest different dates and times that might work, and they can even negotiate with your team members if there are scheduling conflicts.
For example, you can use an AI assistant like jamie to automatically take meeting minutes and generate a summary of the meeting within seconds. This tool works across all video conferencing platforms and even in an on-site setting. It’s a great tool for solopreneurs and freelancers who have to coordinate multiple meetings every day.
Another AI meeting assistant is fireflies, which automatically transcribes your meetings and creates human-like notes that are searchable. It’s easy to integrate with your favorite video conferencing platform and you can use the app on your mobile phone. You can also use it to record meetings and save them as audio files.
For even more automation, try an AI meeting scheduler that will schedule your next appointment. These assistants typically connect to your company’s calendar and actively monitor your invites. They can then suggest meeting times that work for everyone, and they can even send invitations to external contacts on your behalf.
2. Automate the Scheduling
One of the most time-consuming aspects of preparing for a meeting is coming up with the agenda. This can take hours of research, discussion and formatting. AI-assisted software can help automate this process by analyzing past meetings and suggesting topics and attendees. It can also generate an agenda in a format that is easy to read and understand. AI Content Writing
One important aspect of a successful meeting is taking accurate and comprehensive notes. However, taking notes manually can be a tedious and time-consuming task. AI-powered virtual assistants can transcribe and summarize meetings in real-time, ensuring that all the important information is captured. They can also identify and extract action items, enabling them to be assigned and tracked, making the follow-up process more efficient and effective.
Another common problem that can be solved by using an AI meeting assistant is finding the right time to hold a meeting with multiple attendees. AI-assisted scheduling software can automatically analyze the schedules of all attendees and find suitable times to hold the meeting, avoiding any scheduling conflicts. It can also send calendar invites and reminders to all attendees.
Taking notes during a meeting and tracking the actions that need to be taken afterward can be a tedious and time-consuming process. AI-powered software can transcribe and summarize meetings in real-time, saving you the time and effort of taking notes manually. It can also identify and extract action items, ensuring that no key decisions or tasks are missed.
For a simple, clutter-free AI tool that records and transcribes meetings as well as generating notes, try Otter. It can identify speakers, show live transcription, and create an AI-outline or summary for longer meetings. It supports all video conferencing platforms and can even be used in an on-site setting. For more detailed and sophisticated notes, try Avoma. It can identify speakers and topics, highlight relevant snippets of the live transcription, and detect customer questions. It also keeps a searchable library of all the meetings, and can be used with various conferencing tools.
3. Automate the Note-Taking
One of the most important tasks that needs to be done during a meeting is taking notes. Whether it’s during the meeting or afterwards, these notes are essential for creating effective minutes and action items. Fortunately, there are several tools that can take care of this task for you.
AI meeting assistants typically connect to a company’s calendar and actively monitor meeting invites, capturing audio, video, and any files or chats shared by attendees. These assistants then analyze and index meeting content, allowing users to search and discover business insights. For example, if an employee wants to learn more about the company’s HR onboarding policies, they can simply search for “onboarding” in any of the meeting recordings or transcripts.
Some AI meeting assistants also help with note-taking by identifying speakers, topics, and custom keywords to generate human-like notes that are automatically categorized as actions or follow-up items. These notes can then be reviewed, edited, and shared with participants. For example, Avoma offers AI-generated meeting notes that can be reviewed and edited in real-time. It also features live transcription, speaker identification, and live bookmarking. Avoma’s AI notes are human-like and can save you up to 10 minutes per meeting.
Other tools, like Otter, provide automatic transcription of meetings and provide a detailed meeting summary that includes notes and action items. Otter can even identify key moments and create snippets that are shared with attendees. This can help with giving feedback and improving meetings.
AI-powered meeting agendas can save you time, money, and stress while boosting productivity. By automating the scheduling, meeting agendas, and note-taking, you can get more done during your meetings. Using the right tool for each task can make your meetings more efficient, productive, and effective, enabling you to close more deals.
4. Automate the Action Items
With intelligent solutions like AI meeting assistants, it’s possible to automate the action items and follow-up for meetings. They typically connect to a company’s calendar and actively monitor meeting invites, attend them, capture audio and video along with chats or files that are shared by participants, then process and index the content for easy retrieval.
Depending on the goals of a meeting, the AI solution can automatically generate a comprehensive list of action items for the attendees to take note of during and after the session. This can include actions with a due date, description, and assignee. It can also be used to track engagement on a shared meeting agenda.
AI tools can also automatically transcribe the conversations and generate detailed meeting summaries. For example, an AI note-taking tool like Colibri provides a clutter-free experience by recording and displaying real-time transcriptions during the meeting. It can also highlight important snippets, detect topics and extract customer questions, as well as create meeting agendas and templates beforehand. It can then deliver a detailed summary of the entire meeting to your inbox, which you can share with others. It can even integrate with a variety of conferencing tools, such as Zoom, Meet, and Teams.
Another smart tool for taking human-like notes is Avoma, which uses natural language processing to transcribe calls and meetings in real time. It can then automatically summarize and categorize the key points into human-like notes, and create a visual meeting summary to share with other team members in seconds. This helps teams stay organized and improves meeting effectiveness by saving more than 10 minutes per meeting. It can also help you find information quickly with a search feature that pulls out structured insights from meeting recordings and content. For instance, if you’re looking for the latest update on your company’s HR onboarding policies, all you have to do is type “onboarding” into the search bar and it will display all relevant information saved in previous meetings.
5. Automate the Follow-Up
When an AI meeting assistant automatically transcribes your meetings and creates summaries, it is easier to keep records of important decisions and actions. The meetings can be archived in a searchable database and then easily accessible when it’s time to refer back to them. This can save a lot of time and energy for everyone involved.
The meeting summary that an AI meeting assistant generates can be used as a reference document for future discussions, enabling better collaboration and ensuring that all the relevant information is available to everyone. For example, if a colleague says something that requires attention from another member of the team, they could simply highlight it in the summary, which would then be visible to the other colleagues who weren’t present at the meeting.
In addition to providing high-quality meeting notes and summaries, AI meeting assistants can also provide automated follow-up reminders for tasks that need to be completed after a meeting. These reminders can be sent via email, instant messaging platforms or even push notifications on a mobile device. They can also be integrated with workflow systems so that they are sent at the right time and to the appropriate people.
In addition to helping teams run their meetings more efficiently, AI meeting assistants can also be used in a number of other ways, from customer support to sales. For example, if a company has recurring issues with their customers, an AI meeting assistant can monitor the history of the issue to identify the most likely causes and predict when escalation may be needed. This can help companies improve the quality of their customer support and deliver a better experience for their customers.
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